Administrative Assistant / Office Manager Job in Kenya

Administrative Assistant / Office Manager

Purpose of the Position: 
Our client in the Retail Hardware and security fittings industry is sourcing for an Administrative Assistant / Officer Manager who will be responsible for providing administrative support to ensure efficient operation of the office. 

The position holder MUST have excellent oral and written communication skills, plus a good working knowledge of Microsoft Office. 

Core Functions:

  • Accomplishes set results by communicating job expectations; planning, monitoring, appraising job results, disciplining employees, enforcing systems policies and procedures.
  • Provides supplies by identifying needs for reception, switchboard, and kitchen utilities.
  • Establishing policies, procedures, and work schedules.
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  • Establishes Marketing and Public Relations strategies for the organizations.
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Improves program and service quality by devising new efficient processes and evaluating system results with users.
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Maintains continuity among corporate, departments, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.
Details of Function:
  • Proven administrative or assistant experience.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
Applicants who meet the requirements stated above should send their applications and detailed CVs with a day - time telephone number to the email address: with Administrative Assistant on the Subject line.