HR Assistant Job in Kenya

Human Resource Assistant-Lodwar
Sector: Human Resources           
Location: Kenya           
Employee Type: Regular           
Employee Category: Full Time           

Job Purpose/Objective

The HR/Administration Assistant will work with the HR/Admin Officer in carrying out all aspects of HR/Administration support at Lodwar IRC office.

Key Responsibilities

Timesheet Management
  • Ensuring timesheets are submitted on a timely manner in Lodwar office and the same is forwarded to Nairobi on time
  • Updating the timesheet tracking schedule on a monthly basis and sharing with the by the 20th.
Leave management
  • To update the staff leave data base monthly.
  • Ensure that leave forms are sent to Nairobi on a timely manner
  • Assist in recruitment of field support staff
  • Preparing orientation schedule for newly recruited staff
  • Assist in preparing Interview outcome reports for all interviews attended under my jurisdiction
  • Focal person at the Reception desk
  • Receiving and responding to all internal and external enquiries
  • Taking minutes in meetings.
Additional Support
  • Ensuring utility bills/ accommodation invoices are paid on a timely manner
  • Maintaining Administration stationery supplies for the office
  • General filing of HR documents
  • Raising PR’s under HR/Admin & conducting other administrative and support duties as assigned by the Field Coordinator.
  • Co-ordination of flight booking thorough Nairobi Travel Office.
Key Result Areas
  • Provision of effective and efficient administration support services.
  • Implementation of IRC policies and procedures.
  • Day-to-day efficient operations of the Administration office.
Required Qualifications:
  • Diploma in Business Administration, or other related field.
  • At least 2 years experience in administration in a busy office, preferable with a development organization.
  • Excellent computer skills: Word, Excel, Access.
  • Knowledge of administrative rules and regulations.
Required Experience & Competencies:
  • Demonstrated ability to perform wide range of inter-related complex administrative services.
  • Excellent communication skills.
  • High level of personal initiative, pro-active problem solving and analytical skills.
  • Ability to work with minimum supervision.
  • Ability to supervise and train support staff.
Kenyan nationals are encouraged to apply.  International allowances are not available for this position. Salary and other benefits are compliant to the Kenyan NGO Sector.