Senior Procurement Manager Job in Kenya – NGO

International Rescue Committee (IRC) 

Job Vacancy: Senior Procurement Manager, Pharmaceuticals and Medical Equipment
Sector: Procurement

Location: Kenya

Employee Type: Regular

Employee Category: Full Time

Background / IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.

Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.  

At work today in over 30 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Job Overview / Summary: The Senior Procurement Manager (SPM) will oversee the end to end supply chain process for pharmaceutical and medical equipment requirements encompassing safety, sourcing, product selection, demand planning, quality, inventory, warehousing and transport.  

Develop world-class partnerships with suppliers and other organizations. 

The SPM has the responsibility for the development and maintenance of strategic initiatives within the Pharmaceuticals and Medical Equipment category.  

A good proportion of the total category spend and suppliers will not be managed directly; however, the SPM will need to consider the total spend within the strategy, provide support and oversight.

Major Responsibilities:
  • Manage end to end supply chain process for pharmaceutical, nutrition products, medical devices and medical equipment requirements
  • Serve as subject matter expert for drug procurement, medical devices and equipment and service providers related to pharmaceutical regulatory and donors’ requirements
  • Develop processes to ensure compliance related to key supply chain requirements such as quality control, cold chain storage and distribution
  • Per Health program requests, provide technical advice and guidance about importation process, sourcing information and review large pharmaceuticals orders placed by country programs to minimize inappropriate procurement
  • Demonstrate significant expertise in contract negotiations and cost management
  • Develop category strategies    
  • Manages RFX, RFP process, templates and strategy    
  • Lead strategic supplier relationship management to continually identify process improvements and cost reduction opportunities
  • Well versed in analysis of spend data and cost models for continuous improvement
  • Develop supplier score cards and other analytics to enable team to effectively manage supplier performance
  • Maintain relationships with various business functions across the organization including health unit, legal, and regional/country offices
  • Monitor and forecast upcoming levels of demand and track inventory levels
  • Lead supplier selection and pre-qualification process globally
  • Conduct Quality Control and pharmacovigilance activities, when deemed necessary or as an element of routine supplier management. Establish and test a robust medicine and device recall cascade and reporting mechanism in case of safety concerns.
  • Develop an information sharing network regarding product safety
  • Conduct/organize regular and ad hoc inspections of IRC suppliers and their manufacturers, to safeguard the quality of supplies delivered to IRC beneficiaries.
  • Identify and assess (in accordance with GLP principles) potential Quality Control laboratories
Job Requirements:
  • Experience in sourcing both pharmaceuticals, medical devices and equipment
  • Extensive experience of medical logistics and pharmaceutical supply chain systems in developing contexts
  • Experience with managing medical warehousing facilities in support of NGO health programs
  • Successful experience in audit/assessments and the implementation of supply chain management improvements
  • Knowledge of developments and trends within pharmaceuticals industry
  • Knowledge of risk management, with the ability to identify and address anticipated issues
  • 6-8 years of Procurement related experience.  Pharmacist preferred
  • NGO experience preferred with understanding of institutional donors’ policies relating to pharmaceutical procurement and management
  • Extensive knowledge of pharmaceuticals related quality systems such as GDP and GMP as well as experience of others for example ISO 9000 series
  • Must have proven project management skills and experience, excellent communication skills, the ability to find solutions and achieve results, the ability to analyze and resolve complex issues and the ability to motivate team members
  • Ability to establish supplier specifications, measure conformance and identify process improvement opportunities that are defined in conjunction with internal customers is critical to this position
  • Driven to meeting or exceeding milestones
  • Ability to provide fact based advice and development of market and industry analysis
  • Has advanced and proven knowledge of procurement industry cost structures and drivers
  • Experience working in Africa desired
  • General knowledge of applicable laws and regulations
  • Excellent problem solving and negotiation skills
  • Knowledge of Access, Excel, PowerPoint, Word as well as experience implementing and using procurement systems
  • Bachelor’s degree preferably in Pharmacy, or equivalent pharmacy qualification
  • Complexity of products and projects requires high quality project and program management skills and a proven ability to manage change both internally and externally
Working Environment: Office work environment.

Regional travel 30%.

How to Apply

CLICK HERE to apply online

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles. 

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer. 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.