Finance Assistant Job in Nairobi, Kenya

International Organization for Migration (IOM)
Position Title: Finance Assistant II 

(4 positions)
Vacancy No:SVN/049/2016
Duty Station:Nairobi, Kenya
Classification: General Service Staff, Grade G4
Type of Appointment: Special Short term, six months with possibility of extension

Estimated Start Date: As soon as possible

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. 

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall supervision of the Resource Management Officer and the National Finance Officer and under the direct supervision of the Senior Finance Assistant, the incumbent will be responsible for performing routine administrative / financial functions such as processing of invoices, payment of bills and assisting in reconciliation of accounts in connection with IOM activities in IOM Nairobi.

Core Functions / Responsibilities:
  • Post accounting transactions in SAP accounting system and process payments through electronic banking systems.
  • Maintain a filing system and to ensure proper custody of financial documents -vouchers, bank correspondence etc.
  • Prepare cheques (supported by sufficient authorized documentation) and hand them over to the cashier, after mandatory signatures and maintain safe custody of the currently used cheque books.
  • Process payments for the mission’s telecommunication, postage and taxi costs i.e. landline, mobile, e-mail leased lines, sat phones with a view to ensure:-
1.       Activities/Projects are charged the true cost of usage.
2.       Correct accountability for the personal calls made.
  • Invoice staff and third parties for non-official use of IOM resources such as vehicles, telephone and charter flights and to follow up for payment.
  • Prepare bank reconciliations on a monthly basis and month end closure processes.
  • Suggest improvements to existing internal controls in order to safeguard the mission’s financial assets.
  • To be the custodian of the Finance Unit’s stationery stock (including receipt books and taxi books) and office supplies & maintain a Log for the same.
  • Prepare and dispatch monthly accounts to Headquarters.
  • Perform any other duties that may be assigned from time to time.
Required Qualifications and Experience
  • Bachelor’s Degree in finance with two years’ work experience or High school Diploma /Certificate with at least 4years work experience in a busy accounts office
  • Holding CPA 2 (Having completed sections 1 to 4) or other relevant accounting qualifications.
  • Prior work experience in an international organization an added advantage.
  • Strong interpersonal and intercultural skills. Mature individual, able to work independently, pays attention to detail and meets deadlines.
  • Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
  • Ability to work under pressure and with minimum supervision.
  • Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc.).
  • Prior experience in usage of SAP an added advantage
Languages: Fluency written and spoken English and Kiswahili is required.
Required Competencies
  • Accountability – takes responsibility for meeting commitments and for any shortcomings
  • Client Orientation – Establishes and maintains effective working relationships with clients
  • Continuous Learning – Demonstrates interests in improving relevant skills
  • Communication – clearly communicates, and listens to feedback on changing priorities and procedures
  • Creativity and Initiative – proactively develops new ways to resolve problems
  • Leadership and Negotiation – convinces others to share resources
  • Performance Management – provides constructive feedback to colleagues
  • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others
  • Professionalism - Masters subject matter related to responsibilities
  • Teamwork – Actively contributes to an effective, collegial, and agreeable team environment
  • Technological Awareness - Learns about developments in available technology
Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. 

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply:
Submit cover letter and CV, including daytime telephone and e-mail contact to: 

International Organization for Migration (IOM), 
Human Resources Department, 
P.O. Box 55040 - 00200, 
Nairobi, Kenya 

or send via e-mail to

Closing Date: 01 May, 2016

Only Shortlisted Applicants will be contacted.

NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.