International
Organization for Migration (IOM)
Position
Title: Finance Assistant II
(4
positions)
Vacancy No:SVN/049/2016
Duty
Station:Nairobi, Kenya
Classification: General Service Staff, Grade G4
Type of
Appointment: Special
Short term, six months with possibility of extension
Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners.
IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Context: Under the overall supervision of the Resource Management Officer and the National Finance Officer and under the direct supervision of the Senior Finance Assistant, the incumbent will be responsible for performing routine administrative / financial functions such as processing of invoices, payment of bills and assisting in reconciliation of accounts in connection with IOM activities in IOM Nairobi.
Context: Under the overall supervision of the Resource Management Officer and the National Finance Officer and under the direct supervision of the Senior Finance Assistant, the incumbent will be responsible for performing routine administrative / financial functions such as processing of invoices, payment of bills and assisting in reconciliation of accounts in connection with IOM activities in IOM Nairobi.
Core Functions / Responsibilities:
- Post
accounting transactions in SAP accounting system and process payments
through electronic banking systems.
- Maintain
a filing system and to ensure proper custody of financial documents
-vouchers, bank correspondence etc.
- Prepare
cheques (supported by sufficient authorized documentation) and hand them
over to the cashier, after mandatory signatures and maintain safe custody
of the currently used cheque books.
- Process
payments for the mission’s telecommunication, postage and taxi costs i.e.
landline, mobile, e-mail leased lines, sat phones with a view to ensure:-
1. Activities/Projects
are charged the true cost of usage.
2. Correct
accountability for the personal calls made.
- Invoice
staff and third parties for non-official use of IOM resources such as
vehicles, telephone and charter flights and to follow up for payment.
- Prepare
bank reconciliations on a monthly basis and month end closure processes.
- Suggest
improvements to existing internal controls in order to safeguard the
mission’s financial assets.
- To
be the custodian of the Finance Unit’s stationery stock (including receipt
books and taxi books) and office supplies & maintain a Log for the
same.
- Prepare
and dispatch monthly accounts to Headquarters.
- Perform
any other duties that may be assigned from time to time.
Required Qualifications and Experience
Education
- Bachelor’s
Degree in finance with two years’ work experience or High school Diploma
/Certificate with at least 4years work experience in a busy accounts
office
- Holding
CPA 2 (Having completed sections 1 to 4) or other relevant accounting
qualifications.
Experience
- Prior
work experience in an international organization an added advantage.
- Strong
interpersonal and intercultural skills. Mature individual, able to work
independently, pays attention to detail and meets deadlines.
- Demonstrated
ability to maintain accuracy and confidentiality in performing
responsibilities.
- Ability
to work under pressure and with minimum supervision.
- Proficiency
in computer skills, especially in MS Office products (Excel, Outlook, Word
etc.).
- Prior
experience in usage of SAP an added advantage
Languages: Fluency
written and spoken English and Kiswahili is required.
Required
Competencies
Behavioural
- Accountability
– takes responsibility for meeting commitments and for any shortcomings
- Client
Orientation – Establishes and maintains effective working relationships
with clients
- Continuous
Learning – Demonstrates interests in improving relevant skills
- Communication
– clearly communicates, and listens to feedback on changing priorities and
procedures
- Creativity
and Initiative – proactively develops new ways to resolve problems
- Leadership
and Negotiation – convinces others to share resources
- Performance
Management – provides constructive feedback to colleagues
- Planning
and Organizing - Sets clear and achievable goals consistent with agreed
priorities for self and others
- Professionalism
- Masters subject matter related to responsibilities
- Teamwork
– Actively contributes to an effective, collegial, and agreeable team
environment
- Technological
Awareness - Learns about developments in available technology
Other: Any offer
made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment
will be subject to certification that the candidate is medically fit for
appointment and verification of residency, visa and authorizations by the
concerned Government, where applicable.
Only
candidates residing in either the country of the duty station or from a
location in a neighbouring country that is within commuting distance of the
duty station will be considered.
In all
cases, a prerequisite for taking up the position is legal residency in the
country of the duty station, or in the neighbouring country located within
commuting distance, and work permit, as applicable.
How to Apply:
Submit cover letter and CV, including daytime telephone and e-mail contact to:
International
Organization for Migration (IOM),
Human
Resources Department,
P.O. Box
55040 - 00200,
Nairobi,
Kenya
or send via
e-mail to hrnairobi@iom.int
Closing Date: 01 May, 2016
Only Shortlisted Applicants will be contacted.
NOTE
NO FEE: The International
Organization for Migration (IOM) does not charge a fee at any stage of the
recruitment process (application, interview meeting, process or training). IOM
does not concern itself with information on applicants’ bank details.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.