Farm
Concern International (FCI)
Job Title: Human Resource Intern
Reference
Code: FCI/ AO/2016
Location: Africa Office -
Nairobi
Farm
Concern International (FCI), is an Africa-wide Market and Trade Development
Organization focused on commercialization of smallholder farmers and
agro-pastoral communities.
Main
purpose of the job: In liaison
with the HR Team the intern will provide effective administrative and
operational support in the various human resource functions to ensure optimal
contribution of HR to the organisation as well as to ensure the smooth
operations and support to other FCI Hubs and Countries.
Duties and
responsibilities
Recruitment
and Selection
- Coordinating
staff recruitment and selection process in order to ensure a timely
organized and comprehensive procedure
- Providing
advice and assistance to supervisors on staff recruitment
- Preparing
notices and advertisements for vacant staff positions.
- Scheduling
and organizing interviews
- Participating
in applicant interviews
- Conducting
reference checks on possible candidates
- Preparing,
developing and implementing procedures and policies on staff recruitment
- Inform
unsuccessful applicants
Leave Management
- Ensuring
leave is scheduled at the beginning of the year for every employee in
specific projects
- Ensuring
there are accurate records of all leave taken and balances
- Liaising
with the project managers to ensure the leaves are taken as scheduled
- Preparing
leave reports and submitting them to the Snr – Human Resource Officer.
Performance Management
- Ensure
that accurate job descriptions are in place as well as providing advice
and assistance in writing the JDs.
- Coordinating
with the Management and project managers in ensuring the employee
performance appraisals are scheduled and done.
- Ensuring
the probation reviews are conducted on new staff members and confirmation
of appointments issued.
- Ensuring
the staff contracts are renewed at the right time before expiry of
contracts and review thereof.
- Preparing
appraisal and review reports and submitting them to the Snr – Human
Resource Officer.
General HR Administration
- Monitoring
staff attendance, staff absences and recommending solutions to solve
attendance difficulties.
- Provide
basic counseling to staff that have performance related obstacles.
- Dealing
with grievances and implementing disciplinary procedures;
- Ensuring
that all employees and managers are aware of HR policies and procedures
and any periodic changes thereof.
- Ensuring
that all required information and records relating to employees are well
and safely filed and kept.
- Ensuring
that Managers receive accurate and timely guidance in response to specific
queries about HR Polices and aspects of the Employment laws.
- Providing
employees with guidance and support on all HR related issues.
Qualifications and Experience for the HR intern
- Degree
in Human Resource Management or in Business Administration
- Higher
Diploma in Human Resource Management is an added advantage
- A
member of Human Resources Management
- 1
years progressive experience in Human Resource will be an added advantage
Jobs Skills and Personal Attributes
- Strong
customer focus and problem solver;
- Teamwork
ability
- Good
communication skills
- Good
interpersonal skills
- Maintain
high level of integrity and confidentiality
- Analytical
skills
- Solid
skills in documentation
- Should
have a good track record and of unquestionable integrity;
Applications should be sent to fcikerecruit2016@gmail.com by
22nd April, 2016 stating the reference code on the subject line.
The
shortlisting will be ongoing as applications are received.