Living
Water Service Centre, an affiliate of Living Water International in Kenya, is a
Christian development agency, which exists to demonstrate the love of God by
helping Kenyan communities acquire desperately needed clean water, and to
experience “water for life in Jesus’ name” – the gospel of Jesus Christ – which
alone satisfies the deepest thirst.
Living
Water is providing safe drinking water, Christian Witness, sanitation and
health education to communities across Kenya.
Living Water Service Centre seeks to recruit for the following position:
Administration
and Procurement Assistant
Purpose: The administration and
procurement assistant is responsible for all procurement conducted by the
LWSC.
The
position will be reporting to the Human Resource and Administration Manager.
The position will be based in Nairobi.
Key Responsibilities
Key Responsibilities
- Conduct
organizational needs assessments to ascertain the good or services
required by different projects/departments
- Develop
annual and regular procurement plans
- Convene
procurement meeting based on procurement policy. Take part in the annual
procurement planning meetings.
- Coordinate
supplier sourcing process include tendering and follow best practice and
tender policies;
- Prequalification
of suppliers. Participate in preparing prequalification documents and
appraising prequalified suppliers;
- Support
in the supplier evaluations and bid analysis for local orders items for
LWSC as well as the projects.
- Carry
out price surveys; maintain a price list for commonly used items and a
list of prequalified vendors;
- Manage
the bid review and selection process. Prepare contract award documents
- Assist
in the drafting framework agreements and other related agreements for
preferred suppliers;
- Coordinate
vendor performance management review using the approved institutional
tools and participate in decision making based on the evaluation.
- Control
quality and quantity of the purchased items according to the requester’s
specifications
- Ensure
LWSCs procurement procedures are adhered to while purchasing goods
and services required by LWSC;
- Ensure
all specifications in the purchase requisitions are captured in the
requests for quotations and subsequently in the purchase order;
- Maintain
up to date records for all procured goods and services, including approved
budgets and supporting documentation: purchase requisitions, quotations,
bid evaluations, analysis, purchase orders, and related documents.
- Review
supplier financial statements and reports and evaluate overall supplier
health (supplier risk assessment)
- Managing
purchasing, payment (in conjunction with the Finance Department),
logistics planning and organization and follow-up
- Assist
in preparing asset management and disposal plans. Ensure LWSC’s disposal
plans are within the best practices.
- Gather
all procurement documents as a complete file and transfer them to the
Finance Manager
- Give
regular report to the HRD Manager and the purchase requesters about
procurement progress
Knowledge and Experience Required
- Diploma/Degree
in Purchasing and Supply Chain Management, Procurement, Logistics,
- At
least 3 years of experience in procurement, administration and stores
- Strong
understanding of procurement procedures
- Excellent
interpersonal skills – to deal with customers and external contacts
- Effective
verbal and listening communication skills
- Good
organizational skills and ability to work to
- Computer
literate
- Good
working English and Kiswahili
Application Process
Suitably qualified candidates are requested to submit a cover letter (one page only) explaining their suitability and a CV with details of qualifications and work experience including 3 traceable references - professional, spiritual and general.
All offers of employment are made contingent upon the successful completion of all applicable background checks.
LWI is an equal opportunity employer.
Applications to be submitted via the following email address: lwscrecruitment@water.cc
Please do not attach scanned certificates.
Closing date for applications is 13th May 2016.
Should you be shortlisted you will be contacted within 3 weeks of the closing date.