Living
Water Service Centre, an affiliate of Living Water International in Kenya, is a
Christian development agency, which exists to demonstrate the love of God by
helping Kenyan communities acquire desperately needed clean water, and to
experience “water for life in Jesus’ name” – the gospel of Jesus Christ – which
alone satisfies the deepest thirst.
Living
Water is providing safe drinking water, Christian Witness, sanitation and
health education to communities across Kenya.
Living Water Service Centre seeks to recruit for the following position:Human Resources and Administration Manager
Job
purpose: The
position oversees the human resources and administration functions and
activities and ensures human resources and administration (HRD) processes and
procedures are in compliance with local laws and best practices.
It
also provides support to the Country Director (CD) and other departmental
managers on matters related to the HRD practice.
This
position reports directly to the Country Director and is part of senior
management team.
The
position will be based in Nairobi.
Key Responsibilities
Key Responsibilities
- Develop,
update and maintain Human Resource Policy Manual, hand book and tools
reflective of on-going human resources best practices and Kenya country
labour laws.
- Advise
managers on human resource policies and processes including recruitment,
separation and developing career progression paths.
- Manage
recruitment and selection process in line with LWI quality standards and
HR best practices in consultation with SMT and HR Business Partner.
- Advise
Country Director and Operations Director in preparation and implementation
of succession and development plans for all staff;
- Coordinate
execution of monthly payroll preparation, management and supervision of
staff benefits.
- Support
and advice Country Director on human resource planning for anticipated
expansion, growth and or changes of the Country strategy.
- Coordinate
separation of employees, motivating and retaining the best and most
appropriate staff to help the Country program meet its objectives and
strategies.
- Manage
organization-wide programs that address issues of culture change
management, team building, succession planning, and workforce development.
- Support
the Country Director in identification of training needs and implementing
training programs, capacity building and retreats.
- Support
supervisors with staff management and issues including performance,
discipline and counselling and conflict management.
- In
consultation with Line Managers develop and maintain accurate and relevant
job profiles/descriptions for existing and new staff positions and
updating the staff records
- Drive
the performance appraisal process in accordance with the appraisal
guidelines and HR quality standards.
- Set
up a local network of contact persons (local authorities, other NGO's) on
local staff policies and keep abreast of any new developments.
- Manage
staff leave in liaison with the supervisors and ensure proper records are
maintained.
- Coordinate,
plan and supervise the activities of the HRD team.
- Manage
staff records (paper and digital filing) while ensuring confidentiality
- Act
as a link between management and staff for all matters relating to
administration
- Participate
in the preparation of annual budgets
- Assist
with possible financial audits or inspections as requested
- Verify
and validate financial receipts submitted by LWSC Account holders against
Accountability sheets - code and file hard copies and submit to
finance.
- Carry
out routine financial and value for money audits as required
- Provide
support with monthly spot checks and random verification of receipts for
expenses reported
- Maintain
data on utilization of program resources including time sheets, and
equipment inventory.
- Support
with office premises maintenance
- Contribute
to, and participate in, regular team devotions
- Be
committed to actively working and living in accordance with LWI Christian
beliefs.
Knowledge and Experience Required
- Degree
in Human Resource, Commerce, Business Administration or equivalent;
- Post
Graduate Diploma in HRM will be added advantage
- At
least 5 years HR and Administration experience;
- Proven
skills in managing several roles at the same time;
- Experience
in managing a team;
- Attention
to detail;
- Highly
proficient in English;
- Good
Communication orally and Presentation skills;
- Ability
to work with minimal supervision.
- Very
good computer skills
Application Process
Suitably qualified candidates are requested to submit a cover letter (one page only) explaining their suitability and a CV with details of qualifications and work experience including 3 traceable references - professional, spiritual and general.
All offers of employment are made contingent upon the successful completion of all applicable background checks.
LWI is an equal opportunity employer.
Applications to be submitted via the following email address: lwscrecruitment@water.cc
Please do not attach scanned certificates.
Closing date for applications is 13th May 2016.
Should you be shortlisted you will be contacted within 3 weeks of the closing date.