NGO Jobs in Nairobi, Kenya – Shining Hope for Communities

Shining Hope for Communities (SHOFCO)

Position: Human Resources Assistant
Location: Kibera & Mathare Nairobi
Reports to: Human Resources Officer
Period: Four Months (Maternity Coverage)
Hours: Monday- Friday, 8am to 5pm

Duties and Responsibilities
  • Assist with the recruitment and Interviewing process
  • Maintaining all leave records and updates to achieve coordinated leave administration process.
  • Maintaining and managing accurate human resource records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
  •  Ensure all files are up to date as per the checklist.
  • Conduct benefit enrollment for new staff
  • Conduct orientation for new staff
  • Schedule HR and Staff meetings as requested by the HR Manager
  • Update HR spreadsheet with employee change requests and process paperwork
  • Reconcile the benefits statements
  • Respond to HR queries in the absence of HR Manager
  • Contribute to team efforts by accomplishing related results as needed
  • Perform any other related duties as may be assigned
Competencies and Skills
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
  • Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
  • Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
  • Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Education and Experience
  • Degree or Higher diploma in Human Resources Management
  • Minimum 1 year of working in HR department, previous Internship is also considered
  • MUST be familiar with the Kenya Labour Laws
  • Excellent Interpersonal and written and oral communication skills
  • Cross cultural experience, understanding and sensitivity
  • Ability to handle challenging workload
  • Passion to  worked in a slum area will be an added advantage
  • Able to coordinate multiple tasks while maintaining attention to quality and detail.
Position: SHOFCO SACCO Coordinator
Reports to: Kibera Programs Manager
Working Hours: 6 days a week (Rotating day off), 8-5pm

Reporting to the Sacco Management Board through Kibera Programs Manager, the job holder is responsible for day to day Sacco operations; an Accountant and Administrative Officer who manages the SACCO activities in collaboration with the SACCO Management Committee.
Job Responsibilities
  • Provide oversight to the SACCO operations and technical assistance to the SACCO Management Committee
  • Develop necessary policy documents and regulations that would ensure smooth operations of the SACCO according to the set guidelines
  • Ensure that all SACCO data and information is well documented and archived.
  • Work in collaboration with the SHOFCO Metrics team to ensure that a proper information system is put in place to capture all SACCO data
  • Monitor the operations of the SACCO and ensure that all set targets are attained within the set timelines.
  • Work together with finance department in preparation, analysis and presentation of comprehensive, timely, reliable and compliant financial reports.
  • Ensure that all financial documents are up to date and that books of accounts are well kept
  • Provide guidance on the adoption and/or implementation of sound and up to date accounting systems.
  • Ensure effective implementation of financial and accounting policies and procedures.
  • Management of the general and subsidiary ledgers in accordance with internationally accepted accounting and financial reporting standards and preparation of final accounts for audit
  • Ensure compliance with statutory and regulatory requirements
  • Preparing and verifying monthly statements for members and keeping records
  • Reconciling the bank account and performing other general accounting duties as required
  • Attained CPA III and above
  • Diploma in Co-operative Management, business management, microfinance, marketing, entrepreneurship or any other relevant field will be an added advantage.
  • Have knowledge of SACCO accounting systems
  • At least 2 years working experience with a reputable SACCO.
  • Must be proficient in computer packages especially the Microsoft office suite
  • Possess excellent interpersonal and communication skills.
How to Apply:
Interested applicants should send their applications together with a detailed CV to the HR Officer,  quoting their current and expected salaries. 

Applications without this information will not be considered. DO NOT ATTACH TESTIMONIALS at this point.

Only shortlisted candidates will be contacted. 

Applications should reach us no later than 5th July 2016.