Project Administrator Job in Kenya

The office of Medical Research at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.

Position: Project Administrator

Location: Kenyatta National Hospital

Reporting to: Principal Investigator

Roles and Responsibilities.

·         Managing the staff payroll and processing of their benefits. Ensuring all the statutory deductions are submitted on timely basis to the relevant bodies and updated as required

·         Liaising with the Grants management office in University of Washington and Kenyatta National Hospital to facilitate processing and management of grant monies.

·         Preparation of monthly invoices and financial reports of the project expenditures to the donors and Kenyatta National Hospital grants office.

·         Ensure that project petty cash is available at all times and its management is according to the set guidelines by the Kenyatta National Hospital Finance Department.

·         Development of staff job descriptions, coordinating selection, recruitment and training of the program staff.

·         Assisting in staff performance evaluation, promotion and termination activities as required.

·         Participating in conflict resolution for the field teams as well as disciplinary meetings to resolve any misconduct by the project staff.

·         Facilitating the processing and keeping track of all the staff contracts and the project subcontract. Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.

·         Liaise with the KNH Supply Chain and Procurement office for procurement of office, lab and clinic supplies for the project as required.

·         Participate in bi-weekly Project meetings to update the team on administration matters as well as listen to any matters arising from the field

·         Prepare for submission and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.

·         Perform day-to-day management of the project team and address any team issues promptly.

·         Other duties as they may be assigned by the Principal Investigator.

Academic Qualifications:

·         Bachelor’s degree or Diploma in finance, public relations, business administration, project management or business management.

·         Additional professional training on Project management or CPA will be an added advantage.

·         Proficient in MS Office – Word, Excel, PowerPoint as well as, tracking, document management, and retention tools.

Desired Skills and Experience

·         At least 1 year experience working in the field of project management or a support role in a complex administrative role.

·         Excellent interpersonal and communication skills required. Ability to build relationships and rapport with teams, staff, and vendors and navigate challenging or unexpected circumstances with creativity, calm, and positivity.

·         Strong analytic, organizational, written, and verbal communication skills

·         Ability to communicate effectively with persons on all levels both inside and outside the project on issues that could be complex or sensitive in nature.

Applications must include the following:

·         CLICK HERE to fill our online application form

·         Complete detailed CV with 2 referees indicating their telephone contacts and email contacts

·         MUST attach all the relevant certificates and testimonials

If qualified for the above post, please send your CV to the email by Close of Business 30th September 2020