Role: Stock Accountant
Description: Manage and report Stock and related transactions, in line with the Copia Policies and Procedures and International Financial Reporting Standards
Immediate Supervisor: Financial Controller
Description: Manage and report Stock and related transactions, in line with the Copia Policies and Procedures and International Financial Reporting Standards
Immediate Supervisor: Financial Controller
Subordinates: 1
Cost
Centre: Finance
- A
relevant Finance or Accounting degree
- CPA
(K)
- At
least two years’ experience, Preferably two years’ experience in an FMCG,
with huge transactional volumes
- Highly
computer literate, with in-depth knowledge of Microsoft office, advanced
excel, word, and exposure to accounting systems
Competencies
and Associated Description
Planning
- Implement
appropriate control mechanisms to ensure effective completion of allocated
responsibilities timely and correctly.
- Plan
daily duties and review progress to implementation plan for both self and
subordinates.
- Identify
problem areas and implement corrective action plans.
- Allocate
the necessary resources within the framework of the established priorities
and time tables
- Must
be able to analyse problems, identify the cause of the problem and be able
to take the necessary steps to rectify the problem and to put measures in
place to ensure that the problem does not reoccur
Concern for
Excellence
- Strive
to continuously improve performance through the achievement of goals and
objectives
- Take
personal accountability for own performance and the performance of others
and share responsibility for each other’s success
- Understand
the importance of delivering on time
- Remove
boundaries to improve work performance of self and others.
Pressure
Handling
- Remain
calm and focused at all times regardless of others’ reactions
- Apply
basic principles of business intelligence. (Planning, Delegation,
Training)
- Recognise
potential problems and take prompt action.
Communication
- Clearly
convey and receive information and ideas through a variety of channels in
the working environment in a way that engages people and helps them to
understand and retain the communicated information.
- Get
buy in from employees, peers and seniors by means of effective two-way
communication.
- Make
use of communication approaches that are effective and appropriate.
Key
Performance Area and Associated Description
Financial
Reporting
- Monthly
reporting of Inventory related financial transactions including, monthly
pack information for Senior Management.
General
Ledger Maintenance
- Performance
and review of monthly stock general ledger reconciliations
- Authorisation
and posting of Journal entries
Inventory
Reporting
- Analysis
and Calculation of monthly provisions
- Monthly
Shrinkage Analysis
- Monthly
Obsolescence Analysis
- Monthly
revaluation Analysis
- Analysis
and Calculation of stock days
- Review
and analysis of weekly Stock reports to Senior Management
Inventory
Maintenance
- Assist
in establishing and implementing inventory policies and procedures.
- Perform
weekly and monthly physical stock spot checks at all the locations and
highlight variances to the management.
- Perform
weekly and monthly physical assets and tools counts at all the plants and
highlight variances to the management.
- Prepare
and distribute daily, weekly, monthly and ad-hoc inventory levels and
consumption reports.
- Monitor
acceptable and accurate inventory levels at warehouse/inventory locations
based on goods shipped.
- Report
shortfalls and surplus inventory weekly and monthly.
- Coordinate
with the production and supply chain teams to ensure that records relating
to inventory in the ERP are properly maintained.
- Coordinate
with accounting to ensure that all product costs are properly taken in the
cost of sales and inventory costs.
- Ensuring
that finished goods shipped to the customers are matched with the actual
invoices issued to the customers in the ERP system.
- Coordinate
with warehouse to ensure that manufacturing orders are closed the moment
goods are shipped.
- Coordinate
with warehouse team to implement and ensure control system to reduce
damage, breakage and inventory obsolescence.
- Reviewing
obsolete/redundant inventory to facilitate their removal from the
warehouse.
Manage and
Maintain Relations with Third Parties
- Continuous
engagement with third parties
- Reporting
on monthly feedback reports from internal customers such as, Store Managers,
Divisional Managers, and Operational Managers.
Process
Improvements
- Formulation
and continual process improvements with regards, goods ordering,
receiving, maintaining, and selling.
The closing Date is 7th July 2016