Stock Accountant Job in Kenya

Role: Stock Accountant

Description: Manage and report Stock and related transactions, in line with the Copia Policies and Procedures and International Financial Reporting Standards

Immediate Supervisor:
 Financial Controller
Subordinates: 1

Cost Centre: Finance

  • A relevant Finance or Accounting degree
  • CPA (K)
  • At least two years’ experience, Preferably two years’ experience in an FMCG, with huge transactional volumes
  • Highly computer literate, with in-depth knowledge of Microsoft office, advanced excel, word, and exposure to accounting systems
Competencies and Associated Description
  • Implement appropriate control mechanisms to ensure effective completion of allocated responsibilities timely and correctly.
  • Plan daily duties and review progress to implementation plan for both self and subordinates.
  • Identify problem areas and implement corrective action plans.
  • Allocate the necessary resources within the framework of the established priorities and time tables
  • Must be able to analyse problems, identify the cause of the problem and be able to take the necessary steps to rectify the problem and to put measures in place to ensure that the problem does not reoccur
Concern for Excellence
  • Strive to continuously improve performance through the achievement of goals and objectives
  • Take personal accountability for own performance and the performance of others and share responsibility for each other’s success
  • Understand the importance of delivering on time
  • Remove boundaries to improve work performance of self and others.
Pressure Handling 
  • Remain calm and focused at all times regardless of others’ reactions
  • Apply basic principles of business intelligence. (Planning, Delegation, Training)
  • Recognise potential problems and take prompt action.
  • Clearly convey and receive information and ideas through a variety of channels in the working environment in a way that engages people and helps them to understand and retain the communicated information.
  • Get buy in from employees, peers and seniors by means of effective two-way communication.
  • Make use of communication approaches that are effective and appropriate.
Key Performance Area and Associated Description
Financial Reporting 
  • Monthly reporting of Inventory related financial transactions including, monthly pack information for Senior Management.
General Ledger Maintenance
  • Performance and review of monthly stock general ledger reconciliations
  • Authorisation and posting of Journal entries
Inventory Reporting
  • Analysis and Calculation of monthly provisions
  • Monthly Shrinkage Analysis
  • Monthly Obsolescence Analysis
  • Monthly revaluation Analysis
  • Analysis and Calculation of stock days
  • Review and analysis of weekly Stock reports to Senior Management
Inventory Maintenance 
  • Assist in establishing and implementing inventory policies and procedures.
  • Perform weekly and monthly physical stock spot checks at all the locations and highlight variances to the management.
  • Perform weekly and monthly physical assets and tools counts at all the plants and highlight variances to the management.
  • Prepare and distribute daily, weekly, monthly and ad-hoc inventory levels and consumption reports.
  • Monitor acceptable and accurate inventory levels at warehouse/inventory locations based on goods shipped.
  • Report shortfalls and surplus inventory weekly and monthly.
  • Coordinate with the production and supply chain teams to ensure that records relating to inventory in the ERP are properly maintained.
  • Coordinate with accounting to ensure that all product costs are properly taken in the cost of sales and inventory costs.
  • Ensuring that finished goods shipped to the customers are matched with the actual invoices issued to the customers in the ERP system.
  • Coordinate with warehouse to ensure that manufacturing orders are closed the moment goods are shipped.
  • Coordinate with warehouse team to implement and ensure control system to reduce damage, breakage and inventory obsolescence.
  • Reviewing obsolete/redundant inventory to facilitate their removal from the warehouse.
Manage and Maintain Relations with Third Parties
  • Continuous engagement with third parties
  • Reporting on monthly feedback reports from internal customers such as, Store Managers, Divisional Managers, and Operational Managers.
Process Improvements
  • Formulation and continual process improvements with regards, goods ordering, receiving, maintaining, and selling. 
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The closing Date is 7th July 2016