Hobark International Limited (HIL) is the parent company of the Hobark group operating in the oil and gas industry. The company was incorporated in 1998, starting as a staffing agency based in Port Harcourt. Currently we have offices in 4 countries with our head office in Lagos.
We are
recruiting to fill the position below:
Job
Title:
Document Control Clerk
Location: Lagos
Description
- Implement and
maintain document control processes and procedures
- Maintain the
Document Management System
- Manage all flows
of documents either in electronic form or on paper
- Ensure Document
Management accordingly to established procedures or standards (documents
numbering, formats, issuance, review, dispatch, recording and archiving).
Maintain and manage electronic and hard copy documents as required
- Process incoming
documentation (registration in the EDMS, internal distribution,
archiving). Process outgoing documentation (transmit to Client and
Suppliers/3rd parties)
- Ensure control
and coordination of projects documentation and data. Makes sure that
controlled copies of latest approved documents and drawings are
distributed internally and externally (Clients and Suppliers)
- Ensure all
drawings/documentation are correctly identified, distributed and
filed/stored
- General document
control activities such as photocopying, scanning, analysis of supplier’s
documents compliance with Project standards regarding numbering and all
others aspect related to document quality
- Communicate and
liaise with Project Teams,
- Suppliers/3rd
parties to agree standards, systems, efficient flow of documentation,
handover and close-out of Project activity to ensure consistency in
document control as required
- Monitor technical
documents review and approval in accordance with agreed schedule.
- Monitoring of
documentation progress in cooperation with the project planner
- Ensuring the use
of standardised forms and templates.
- Set-up Projects
folders and facilitate Project communication process.
Qualifications
- Practical /
hands-on experience in document management roles in EPC or other large
projects of at least 5 years.
- Basic
understanding of Engineering / Procurement / Construction / Commissioning
documents.
- Self-directed and
highly-motivated.
- Able to work in a
fast-paced and deadline-driven environment.
- Detail-oriented,
dependable and trustworthy.
- Excellent MS
Suite software knowledge.
- Good working
knowledge of Adobe Acrobat.
- Familiar with
e-Document management systems.
Primary
Skills:
- Document
Controller, Administrator, Buyer, Construction, procurement, BSc,
Engineering, Oil & Gas, Operations, Production.
Application
Closing Date
Not Specified.
